Erasmus+ is a European Union programme for education, training, youth and sport. Erasmus+ provides students with an opportunity to study or practice in European countries from two to twelve months (per university cycle) as a part of their degree. All students, regardless of their nationality, are eligible to participate in it. You can apply for an Erasmus+ exchange already on your first year of studies, in order to go on an exchange you must complete the first year of studies and remain registered as a fulltime student at your home institution (Medical University of Lublin).
It is possible to undertake an Erasmus study or traineeship at different times during your degree programme. All periods abroad will be recognised as counting directly towards your degree programme at the Medical University of Lublin, and the maximum duration of all exchanges should not exceed 12 months per university cycle (Bachelor/ Master/PhD).
Erasmus Office and Departmental Coordinators
In order to get more information about Erasmus+ programme you are advised to contact our Erasmus+ Office. You will obtain the most important facts and get guidance as how to fill in your application/exchange documents. Moreover, in every department at the University there is a designated Departmental Coordinator who acts as a point of contact for academic matters related to the Erasmus+ programme. Your Departmental Coordinator can provide advice on curriculum choice in the receiving institution. Another significant source of information is your Dean’s Office where you will submit all exchange documents after your mobility period finishes.
Bilateral agreements within Erasmus+ programme
The Medical University of Lublin has Erasmus+ bilateral agreements with more than 100 institutions abroad. Exchange links exist between departments so the place where you can go will depend on what you study. Many of our partner institutions offer courses taught in English so it is not necessary to speak another language to take part in an Erasmus+ exchange. Nevertheless, be sure to check the language requirements of institutions of your interest (they are stated in the table that is available to download) because if the receiving institution will not offer courses in English you will be required to present a document confirming your proficiency in a language that is demanded.
You will find the list of our bilateral agreements in a tab „Zestawienie umów w ramach programu ERASMUS+”. The list is often updated therefore be sure to check it systematically.
In order to apply for the Erasmus+ grant (founding for maximum 6 months):
your GPA (grade point average) at the Medical University of Lublin must be min. 3.7 or higher
you must have passed all of your exam sessions so far, including the last winter session
you can choose in order of preference up to 3 partner institutions from the current Erasmus bilateral agreements.
In case of not being qualified for the grant there is an opportunity to participate in an Erasmus exchange with a zero grant (the process of applying is the same). There is also a possibility to extend a paid exchange mobility with a zero grant (e.g. 6 months with a grant and additional 4 months with a „zero grant”).
Students can undertake studies which last minimum 1 semester/trimester, maximum 1 academic year as long as the total length of already undertaken Erasmus mobilities does not exceed 12 months per study cycle (24 for courses such as medicine).
Before leaving, the student prepares Learning Agreement - a list of courses to pass at the host institution during the mobility period. Any changes in the curriculum made already after arriving at the host institution should be agreed with the Departmental Coordinator and the Coordinator of the host institution, then specified in a special section of LA. After the mobility the student receives appropriate documents from the host institution: Transcript of Records where all her/his accomplished courses (with ECTS points) and his exact mobility period are stated.
In case of a smaller number of points or inability to undertake a course (or any other reasons), the student may be required to fulfill any differences in curriculum after coming back from the exchange. In order to avoid problems, matters like that should be thorougly discusses and agreed upon with the Departmental Coordinator and the Dean's Office before the mobility and written down for further reference.
In order to apply for the Erasmus grant (founding for maximum 2-3 months):
your GPA (grade point average) at the Medical University of Lublin must be 3.7 or higher
you must have passed all of your exam sessions so far, including the last winter session
you can choose in order of preference up to 3 host institutions from the current Erasmus partner list or find an institution on your own using a letter of intent.
In case of not being qualified for the grant there is an opportunity to participate in an Erasmus exchange with a zero grant (the process of applying is the same). There is also a possibility to extend a paid exchange mobility with a zero grant (e.g. 3 months with a grant and additional months with a „zero grant”, etc.).
Students can undertake traineeship which lasts minimum 2 moths, maximum 12 months only if the total length of all mobilities abroad does not exceed 12 months per study cycle (24 in case of courses such as medicine).
Before leaving, the student prepares a Learning Agreement – a document with a list of courses/practical training areas to pass at the host institution during the mobility period. Any changes in the LA made at the host institution should first be agreed upon with Departmental Coordinators at both home and host institutions, then specified in a special section of LA. After completing the mobility the student receives from the host institution documents: Transcript of Records/Continuing Assessment Certificate which state all accomplished courses and student's length of stay at the host institutioin.
Finding a traineeship on your own
There is a possibility of undertaking a practical training in an institution with which we do not have a bilateral agreement. When contacting a company, laboratory, hospital, etc. about possibility of undertaking a practical training, you can use a Letter of Intent. If the receiving institution accepts you for a placement, your Letter of Intent should be prepared by them on a letterhead paper and signed by an authorised person. Signed Letter of Intent must be submitted to Erasmus Office together with the rest of application documents.
Deadlines and documents
The recruitment process will open on Monday February 17 with a deadline for submission of documents on Tuesday March 31 .
After 31 March the application documents will not be accepted.
Proof/Certificate of Language Proficiency (if different than English)
Letter of Intent (if you have been accepted by an institution outside of the list of bilateral agreements)
When choosing a receiving institution check:
a) are the dates of bilateral agreement's operation relevant?
b) does the receiving institution have a mobility component you are interested in (studies/traineeship)?
c) is the receiving institution's offer relevant to what you need (subjects, areas of traineeships)?
d) do you meet language requirements?
The acceptance of your application by Erasmus Office does not mean an automatic departure. It still needs to be confirmed by the host university. It is important to pay attention to the deadlines for admission to the host institutions/universities (All applications need to be filled out and submitted before the final date for submitting documents at the host institution)!
Stages of mobility in Erasmus+ programme
After being granted a scholarship from Erasmus+ programme (or deciding to go on an exchange with a zero grant) every student goes through 3 stages of Erasmus+ mobility.
Before the mobility:
Documents to be filled out before departure:
1. Application Form.
Depending on the host university, this is a document filled out online or traditionally (completed by hand and sent via scan/traditionally). The form must be filled out, signed and submitted to the coordinator/Erasmus Office in the receiving institution. Please pay attention to the deadlines for admissions at the host institutions/universities.
2. Learning/Training Agreement.
It is an agreement concerning the programme of study/traineeship to be undertaken abroad. In your LA you list the courses/traineeships (taken from the educational offer of the host institution), the corresponding number of ECTS credits and codes of the courses (usually you can find them on the website of the host university). This agreement must be signed by you, the Departmental Coordinator and the Institutional Coordinator of the Medical University of Lublin, as well as by a designated person from the Erasmus Office. Afterwards, it is signed by designated Coordinators from the host institution. Only if all parties agree upon the content of your LA, you are allowed to go on an exchange.
There are cases when, due to incompatibilities of study/training schedules at home and host institutions, students must make up for the differences in study/training programme and e.g. pass some exams at home institution after coming back from exchange. All such problematic issues must be resolved while preparing LA and agreed upon with the Departmental Coordinator and the Dean's Office before the departure.
3. Student-University agreement.
Before leaving all students going on Erasmus+ exchange are obliged to sign an agreement with the home University (MUL). The agreement forms the basis for the transfer of the grant. It also specifies the total amount and the form of transferring the grant to the student, dates of stay, and mutual obligations between the involved parties.
4. On-line language test.
Before departure and after return each student will have to fill in an on-line language test in a language required at a host institution. The test results have no effect on the recruitment process nor the course of study abroad. In case a student obtains a low score he is given an access to an online course which will help him improve his language skills.
During the mobility.
Any changes in the curriculum of studies/plan of traineeship made after the arrival at a host institution should be first agreed upon with both Institutional/Departmental Coordinators (at home and host institution) and specified in the section DURING THE MOBILITY of LA. Copies of this section of LA should be sent by post or scanned to both the Erasmus office and Dean's Office at MUL .
After the mobility.
1.Report to the room 43 (Erasmus Office) within the period specified in the Student-University Agreement in order to make financial settlement of the mobility.
You must provide documents or confirmation of the following activities:
a. The original Learning Agreement/Training Agreement along with Changes to the LA with signatures of all Parties.
b. Transcript of Records – a list of completed courses and obtained marks at the host institution during the mobility period.
c. The letter from the host institution confirming the student's period of studies/traineeship at that university (Letter of Confirmation).
d. completed online student’s questionnaire – automatically sent to the student after the period of mobility.
e. completed second language test – automatically sent to the student after the period of mobility.
2. Contact your Departmental Coordinator/Dean's Office for submission of documents received from the host university. On the basis of LA, Transcript of Records and a Letter of Confirmation your period of study/practice undertaken abroad will be recognized at MUL.
a ) accommodation
In most cases host universities will provide or help in finding necessary accommodation. Most universities have the time limits for students’ applications. Remember, do not delay! Accommodation is your responsibility and you should make arrangements before your departure!
b) the insurance and treatment costs abroad
-EU citizens are entitled to health care in EU and EEA countries in accordance with the EEC Council Regulations. However, in all EU countries patients may have to pay some of the costs themselves. For this reason it is students’ responsibility to make sure they have an insurance policy covering all medical costs that is valid for the country they will study in.
- going abroad for studies, it is required to have: European Health Insurance Card (ECHIC) or any other policy covering treatment costs abroad; accident insurance. If studies anticipate having practical training, a student must also buy a liability insurance policy.
- going abroad for traineeship, it is required to have: European Health Insurance Card (ECHIC) or any other policy covering treatment costs abroad; accident insurance; liability insurance.
c) visa requirements
Student who undertakes an Erasmus study or traineeship in non EU countries is obliged to legalize his/her stay in the country of exchange (inform appropriate authorities for stays longer than three months). An Erasmus student must obtain a visa for entering the territory of the abovementioned countries.
Files to download
student guidebook 2015 by ESN
- What is Erasmus+
- Incoming Students
- Outgoing Students
- Incoming Staff Mobilities
- List of Coordinators & contact information
- Strategic partnerships
- Educational offer
- Erasmus Office